Completeness of patient-held records: Observations of the Road-to-Health Booklet from two national facility-based surveys at 6 weeks postpartum, South Africa

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Study Justification:
The study aimed to assess the completeness of patient-held infant Road to Health Booklets (RtHBs) in South Africa, specifically among HIV exposed and unexposed infants during the first two years after the RtHB was launched country-wide. This analysis is important because continuity of care is crucial for child well-being, especially in settings where postnatal retention of mother-infant pairs in care is challenging. By evaluating the completeness of RtHBs, the study provides insights into the effectiveness of the national program for preventing vertical HIV transmission and identifies areas for improvement.
Highlights:
1. The study analyzed data from two nationally representative surveys conducted in South Africa in 2011-12 and 2012-13.
2. The surveys enrolled mother/caregiver-infant pairs at public primary health care facilities and community health centers.
3. The analysis focused on the completeness of RtHBs, which was defined as the proportion of RtHBs with recorded indicators such as infant birth weight, BCG immunization, maternal syphilis results, and maternal HIV status.
4. The study found that overall completeness of RtHBs increased from 23.1% in 2011-12 to 43.3% in 2012-13, indicating government efforts for improved usage of the booklet.
5. Factors associated with RtHB completeness included survey year, marital status, socio-economic status, maternal antenatal TB screening, antenatal infant feeding counseling, delivery at a clinic or hospital, and type of birth attendant.
6. The study highlights the importance of education about the RtHB and interventions to optimize its use without violating user privacy.
Recommendations:
1. Continue efforts to educate caregivers and health care providers about the importance of the RtHB for continuity of care.
2. Implement interventions to optimize the use of the RtHB, ensuring that all necessary indicators are recorded.
3. Strengthen antenatal care services, including TB screening and infant feeding counseling, to improve the completeness of RtHBs.
4. Enhance collaboration between clinics, hospitals, and community health workers to ensure consistent and accurate recording of RtHB information.
5. Conduct regular monitoring and evaluation of RtHB completeness to track progress and identify areas for further improvement.
Key Role Players:
1. Ministry of Health: Responsible for policy development, coordination, and oversight of the national program for preventing vertical HIV transmission.
2. Health Care Providers: Including doctors, nurses, midwives, and community health workers who interact directly with mothers and infants and are responsible for recording information in the RtHB.
3. Caregivers: Parents or other individuals responsible for the care of infants, who play a crucial role in bringing and maintaining the RtHB during health care visits.
4. Community Health Centers and Primary Health Care Facilities: Provide the infrastructure and resources for delivering health care services and implementing the national program.
5. Research Institutions: Conduct studies and provide evidence-based recommendations to inform policy and practice.
Cost Items for Planning Recommendations:
1. Training and Education: Budget for developing and implementing educational materials and training programs for caregivers and health care providers on the importance and use of the RtHB.
2. Monitoring and Evaluation: Allocate resources for regular monitoring and evaluation activities to assess the completeness of RtHBs and track progress over time.
3. Infrastructure and Equipment: Ensure that health care facilities have the necessary infrastructure, equipment, and supplies to support the proper recording and storage of RtHBs.
4. Collaboration and Coordination: Invest in mechanisms to facilitate collaboration and coordination between clinics, hospitals, and community health workers to ensure consistent and accurate recording of RtHB information.
5. Research and Development: Allocate funds for further research and development to identify innovative approaches and interventions to optimize the use of the RtHB.
Please note that the cost items provided are general categories and not actual cost estimates. The specific budget items will depend on the context and resources available in South Africa.

The strength of evidence for this abstract is 7 out of 10.
The evidence in the abstract is relatively strong, as it is based on two nationally representative surveys and includes a large sample size. However, the rating is not higher because the abstract does not provide specific details about the methodology used in the surveys, such as the sampling strategy and data collection methods. To improve the evidence, the abstract should include more information about the study design and methodology, as well as any limitations or potential biases in the data collection process.

Background Continuity of care is important for child well-being in all settings where postnatal retention of mother-infant pairs in care remains a challenge. This analysis reports on completeness of patient-held infant Road to Health Booklets (RtHBs), amongst HIV exposed and unexposed infants during the first two years after the RtHB was launched country-wide in South Africa. Methods Secondary data were analysed from two nationally representative, cross-sectional surveys, conducted in 2011-12 and 2012-13. These surveys aimed to measure early effectiveness of the national programme for preventing vertical HIV transmission. Participants were eligible for this analysis if they were 4-8 weeks old, receiving their six-week immunisation, not needing emergency care and had their RtHBs reviewed. Caregivers were interviewed and data abstracted from RtHBs. RtHB completeness across both surveys was defined as the proportion of RtHBs with any of the following indicators recorded: infant birth weight, BCG immunisation, maternal syphilis results and maternal HIV status. A partial proportional odds logistic regression model was used to identify factors associated with completeness. Survey sampling weights were included in all analyses. Results Data from 10 415 (99.6%) participants in 2011-12 and 9529 (99.2%) in 2012-13 were analysed. Overall, recording of all four indicators increased from 23.1% (95% confidence interval (CI) = 22.2-24.0) in 2011-12 to 43.3% (95% CI = 42.3-44.4) in 2012-13. In multivariable models, expected RtHB completeness (ie, recording all four indicators vs recording of < 4 indicators), was significantly (P < 0.05) associated with survey year, marital status, socio-economic status, maternal antenatal TB screening, antenatal infant feeding counselling, delivery at a clinic or hospital and type of birth attendant. Conclusions Routine patient-held infant health RtHB, a critical tool for continuity of care in high HIV/TB prevalence settings, was poorly completed, with less than 50% of the RtHB showing expected completeness. However, government efforts for improved usage of the booklet were evidenced by the near doubling of completeness from 2011 to 2013. Education about its importance and interventions aiming at optimising its use without violating user privacy should be continued.

Data from two nationally-representative cross-sectional South African PMTCT surveys conducted in 2011-12 (August 2011 – March 2012) and 2012-13 (October 2012 – May 2013) were used. These surveys were designed primarily to measure MTCT by 6 weeks postpartum. The surveys enrolled mother/caregiver-infant pairs at public primary health care facilities (PHCs) and community health centres (CHCs) offering immunization services. A multi-stage (at provincial, health facility and individual levels), stratified cluster sampling approach was used. Facility size was measured using expected number of DTP (diphtheria, tetanus, and pertussis) immunisations at 6 weeks. The strata were then created by combining the determined size with known maternal HIV prevalence (categorised into either high or low relative to the national average). Sample size at provincial and facility levels were then determined using probability proportionate to size with a target of providing reasonable provincial and national level estimates. Details of the primary studies have been published elsewhere [11,12]. Ethical approval for the study was granted by the South African Medical Research Council’s ethics committee and provincial research ethics committees. The protocol was also approved by the United States Centers for Disease Control and Prevention (Atlanta Georgia, USA) Center for Global Health Associate Director for Science. In each of the primary studies, trained data collectors recruited eligible mother/caregiver infant pairs consecutively or systematically, depending on facility size, until the targeted sample size was achieved. Infants aged 4-8 weeks who were receiving their six-week immunisation on the day of visit and who were not in need of emergency care were eligible for inclusion in the study following signed informed consent (administered in the participant’s preferred language). Face-to-face interviews were conducted after the routine visit activity was completed and data were captured electronically using mobile phones and then stored in an access-restricted database. Data collected through interviews included maternal socio-demographic backgrounds, antenatal care histories and early postnatal health care uptake. All enrolled participants were asked to present the RtHB during the study interview. During the survey interviews, data were extracted from the RtHB, including infant birth weight, BCG immunization, infant HIV exposure status and maternal syphilis testing results. These data are from the earliest two years after the full country-wide implementation of the RtHB (and phasing out of the RtHC) to which PMTCT indicators had been added. The primary outcome used is “completeness of the RtHB”. Therefore, the data for this study were restricted to the sample of enrolled participants who brought the RtHB during the study interview and these were N = 10 415 (99.6%) in 2011-12 and N = 9529 (99.2%) in 2012-13. We created a composite outcome variable using extracted data for four variables that should have been completed at birth, namely; infant birth weight, BCG immunization, maternal HIV status and indication of whether maternal syphilis testing was done. Therefore, the outcome variable is ordinal with counts from 0 through to 4. These indicators were simply chosen because they were of common interest to both survey aims and are also important to assess PMTCT and maternal and child health service uptake. Maternal characteristics potentially associated with uptake of health care services were assessed for association with completeness of the RtHB. These were age, educational qualification, marital status, parity, knowledge of MTCT modes and relative socioeconomic status (SES). Participants were defined as having good knowledge of MTCT if they understood the definition of MTCT and could correctly identify all three modes of MTCT viz. transmission during pregnancy, childbirth and breastfeeding, whilst those who did not understand the definition of MTCT or were not able to identify all modes were defined as having poor knowledge of MTCT. SES, grouped into quartiles, was calculated for each year using principal component analyses from household characteristics (which included type of housing, sanitation, water and fuel), household possessions (such as TV, stove, radio), any food shortage and source of income [13]. Differences between provinces and survey years were also evaluated in relation to the primary outcome. Variables which indirectly reflect competence of health service provision before 6 weeks postpartum were also included to give an indication of whether incompleteness of the booklet is related to the service provider. These variables were receipt of TB screening during pregnancy, receipt of infant feeding counselling during pregnancy, place of delivery (hospital, clinic or home) and type of birth attendant (doctor, nurse/midwife/community health worker or traditional birth attendants). We hypothesize that performance of health care providers in providing basic services recommended during pregnancy, would reflect their diligence is recording patient-held records, including the RtHB when it is issued. Data analysis was done in STATA version SE 13 (Stata Corp, College Station, TX, USA). An ordered logistic regression analyses was used for the outcome variables. Survey sampling weights were used to account for the sample design (ie, multi-stage & strata size proportionality) and realisation (ie, adjustment for attained vs target sample size within each stratum). An additional subcategory was created for independent variables which had more than 5% of data entries in each survey year missing or with ‘don’t know’ responses to the questionnaire. This was done to minimise deviation from the correct estimates when applying the survey sampling weights which were calculated based on the actual attained sample size. The sub-category for ‘unknown’ responses was created for TB screening during delivery and for knowledge of MTCT modes. Factors associated with completeness of the RtHB were identified using a partial proportional odds (PPO) logistic regression analyses in three steps [14,15]. The assumption of proportionality of odds across sub-group pairs of the outcome variable, made by the proportional odds logistic regression model, was first tested for all predictor variables using the Brant test. The Brant test output for proportionality of odds across the categories of the outcome variable for each predictor variable are presented as χ2 statistics and probability values for the null hypothesis that the odds of a predictor variable are proportional across the different binary groupings of the outcome variable (see Table S1 in Online Supplementary Document(Online Supplementary Document)). The possible ordered binary groupings were; completeness ≥1 vs <1, completeness ≥2 vs <2, completeness ≥3 vs <3 and completeness = 4 vs <4 recorded variables. The proportionality of odds assumption was supported in four predictor variables (mother’s education, marital status, parity and birth attendant) and hence these were constrained accordingly in the regression analyses. The rest of the predictor variables violated the proportional odds model assumption and thus were not constrained under this assumption. The PPO model was then used with a function to only constrain proportionality to those predictor variables which were consistent with the parallel regression assumptions (Brant test p-values ≥0.05) and leaving the rest unconstrained. In step 1, separate bivariate PPO logistic regression analyses taking into account the proportionality test results and constraining/not constraining accordingly, were done between the outcome and each predictor variable (estimates ‘unadjusted’ for possible confounding by other variables). In step 2, those with Wald’s test P-value <0.25 in step 1, indicating potential influence of the predictor on changes in the outcome, were included into a multivariable PPO logistic regression model (to get ‘adjusted’ estimates). In step 3, those predictor variables not included in step 2 were then included, one at a time, and if they significantly shifted the estimates of any predictor variable already in the multivariable model, by shifting the result for proportional odds assumption or the 95% confidence intervals (CI) of the odds ratio completely, then they were retained in the final model, otherwise they were not included. A χ2 test was used to present descriptive summaries of; independent variables by survey year; completeness of each of the 4 health indicators in the RtHB by survey year; and expected completeness (all 4 indicators recorded in the RtHB) by each independent variable.

Based on the provided description, here are some potential innovations that could improve access to maternal health:

1. Digital Patient-held Records: Develop a digital version of the Road-to-Health Booklet (RtHB) that can be accessed and updated electronically. This would eliminate the need for physical booklets and make it easier for healthcare providers to record and access patient information.

2. Mobile Applications: Create a mobile application that allows mothers to easily access and update their RtHB. This would enable them to keep track of their own health information and easily share it with healthcare providers.

3. Automated Reminders: Implement automated reminders for mothers to bring their RtHB to healthcare visits. This could be done through SMS messages or mobile app notifications, ensuring that the booklet is consistently updated and complete.

4. Training and Education: Provide training and education to healthcare providers and mothers on the importance of the RtHB and how to properly complete and utilize it. This would help improve awareness and understanding of the booklet’s purpose and encourage its consistent use.

5. Privacy and Security Measures: Implement privacy and security measures to protect patient information in the RtHB. This could include password protection, encryption, and strict access controls to ensure that sensitive data is kept confidential.

These innovations aim to improve the completeness and usage of patient-held records, such as the RtHB, to enhance continuity of care and access to maternal health services.
AI Innovations Description
The recommendation to improve access to maternal health based on the described study is to focus on improving the completeness of patient-held records, specifically the Road to Health Booklet (RtHB). The study found that the RtHB, which is a critical tool for continuity of care in high HIV/TB prevalence settings, was poorly completed, with less than 50% of the RtHB showing expected completeness. However, there was evidence of government efforts to improve the usage of the booklet, as completeness nearly doubled from 2011 to 2013.

To develop this recommendation into an innovation, the following steps can be taken:

1. Education and awareness: Implement educational campaigns to inform healthcare providers, caregivers, and pregnant women about the importance of the RtHB and the need for complete and accurate recording of information. This can be done through various channels such as community health workers, antenatal clinics, and social media.

2. Training and capacity building: Provide training to healthcare providers on the proper use and completion of the RtHB. This can include workshops, refresher courses, and ongoing support to ensure that healthcare providers are knowledgeable and confident in using the booklet.

3. Standardized protocols and guidelines: Develop standardized protocols and guidelines for the completion of the RtHB. This can include clear instructions on what information should be recorded, how it should be recorded, and when it should be recorded. These protocols and guidelines should be easily accessible to healthcare providers and regularly updated to reflect best practices.

4. Integration with electronic health records: Explore the possibility of integrating the RtHB with electronic health records systems. This can help streamline the recording process, reduce errors, and improve data accuracy. It can also facilitate data sharing between different healthcare facilities, ensuring continuity of care for mother-infant pairs.

5. Privacy and confidentiality: Ensure that privacy and confidentiality are maintained when using the RtHB. Implement measures to protect sensitive information and educate healthcare providers and caregivers on the importance of confidentiality. This can help build trust and encourage caregivers to provide accurate and complete information in the RtHB.

By implementing these recommendations, it is expected that the completeness of patient-held records, specifically the RtHB, will improve. This, in turn, will contribute to better access to maternal health services and improved continuity of care for mother-infant pairs.
AI Innovations Methodology
Based on the provided description, one potential innovation to improve access to maternal health is the development of a digital patient-held record system. This system would replace the physical Road-to-Health Booklet (RtHB) with a digital platform that can be accessed and updated by both healthcare providers and patients.

The digital patient-held record system could include features such as:

1. Electronic data entry: Healthcare providers can directly input data into the system during antenatal and postnatal visits, ensuring accurate and up-to-date information.

2. Reminders and notifications: The system can send automated reminders to patients for upcoming appointments, immunizations, and other important healthcare milestones.

3. Accessible information: Patients can access their own health records through a secure online portal or mobile application, allowing them to review their medical history, track their progress, and make informed decisions about their care.

4. Integration with healthcare facilities: The digital system can be integrated with existing healthcare information systems, allowing for seamless data sharing and coordination between different healthcare providers and facilities.

To simulate the impact of this recommendation on improving access to maternal health, a methodology could be developed as follows:

1. Define the objectives: Clearly define the specific outcomes that the digital patient-held record system aims to improve, such as increased completeness of health records, improved retention in care, and better adherence to recommended interventions.

2. Identify key indicators: Determine the key indicators that will be used to measure the impact of the digital system, such as the proportion of completed health records, the rate of missed appointments, and the uptake of recommended interventions.

3. Collect baseline data: Gather baseline data on the identified indicators from a representative sample of healthcare facilities and patients. This can be done through surveys, interviews, and data extraction from existing health records.

4. Implement the digital patient-held record system: Introduce the digital system in selected healthcare facilities and provide training to healthcare providers and patients on its use.

5. Monitor and evaluate: Continuously monitor the implementation of the digital system and collect data on the identified indicators. This can be done through regular data collection, surveys, and feedback from healthcare providers and patients.

6. Analyze the data: Analyze the collected data to assess the impact of the digital system on the identified indicators. Compare the data before and after the implementation of the system to determine any changes or improvements.

7. Interpret the results: Interpret the findings to understand the effectiveness of the digital system in improving access to maternal health. Identify any challenges or barriers that may have influenced the results.

8. Make recommendations: Based on the findings, make recommendations for further improvements or adjustments to the digital patient-held record system. Consider factors such as scalability, sustainability, and cost-effectiveness.

By following this methodology, it would be possible to simulate the impact of the recommendation to develop a digital patient-held record system on improving access to maternal health. The findings can then be used to inform policy decisions, program implementation, and further research in this area.

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